A. General information

Responsibility for collecting and processing of personal data
Data Protection Officer
Rights of the data subject
Exertion of the rights of the data subject
Actuality of the privacy policy

B. Specific information

Data protection for website visitors (“interested parties”) >>>
Data protection information for members >>>
Data protection information for applicants >>>
Data protection information for employees >>>
Data protection information for participants of academy events >>>
Data protection information in accordance with Art. 13, Data Protection Regulation, DSGVO, for applicants in certification procedures and recognition procedures within the framework of additional qualifications >>>
Data protection information in accordance with Art. 13 Data Protection Regulation, DSGVO about participants in DGK’s scientific congresses who are not members of the Society >>>

Declaration for saving and printing: DGK’s Privacy Policy

A. General information

Your privacy is important to us. Therefore, we at DGK (German Society for Cardiology – Cardiovascular Research) ensure compliance with data protection regulations. We inform you below about the purposes for which your data are collected and used and how you can exert your rights. You can access and print out the privacy policy at any time via the link “Data protection”. Our EDP systems are protected by technical and organizational measures against access, modification or distribution of your data by unauthorized persons, as well as against loss and destruction.

I. Responsibility for collecting and processing of personal data

Deutsche Gesellschaft für Kardiologie – Herz- und Kreislaufforschung e.V.
Grafenberger Allee 100
40237 Düsseldorf, Germany

Tel.: + 49 211 600692-0
E-mail: info@dgk.org

II. Data Protection Officer
If you have any questions about data protection or data security, you can reach our Data Protection Officer at the following contact details:

E-mail: datenschutz@dgk.org

III. Rights of the data subject
You are entitled to the following rights with regard to your stored personal data by DGK:

Right to information,
Right to rectification, or
Deletion or restriction of processing,
Right of objection against the processing,
Right to data portability,
Right of appeal against supervisory authorities.

IV. Exertion of the rights of the data subject
To exert your rights, you can contact the Data Protection Officer (cf. item A. II.) or the person responsible (cf. item A. I.). We will process your enquiries immediately and free of charge in accordance with legal requirements and inform you of the measures we have taken.

V. Updates of the privacy policy
The privacy statement must be adapted from time to time to current circumstances and the legal situation. Please check the privacy policy before using our website to keep yourself up-to-date with any changes.

B. Specific information

I. Data protection for website visitors (“interested parties”)

1. Responsibility for collecting and processing of personal data:
  The responsible body for collecting, processing, and use of data is DGK.Deutsche Gesellschaft für Kardiologie – Herz- und Kreislaufforschung e.V.
  Grafenberger Allee 100
  40237 Düsseldorf, Germany
  
  Tel: + 49 211 600692-0
  E-mail: info@dgk.org
  
  When you visit our website, we will process data in connected to your visit exclusively in such a way that an immediate determination of your identity is not possible.
2. Contact details of the Data Protection Officer
  If you have any questions about data protection or data security, you can reach our Data Protection Officer at the following contact details:E-mail: datenschutz@dgk.org
3. Personal Information and Personal Data
  You can visit our website without providing any personal data.Every time a user accesses our site or downloads a file, data about this process are automatically stored and processed in a log file on our web server. The following data are stored about each access or retrieval:
  - IP address of the requesting computer
  - Date and time of the request
  - Retrieved page/name of the retrieved file
  - Transmitted data volume
  - Message whether the access/retrieval was successful
  - Internet address from which the page or file was retrieved, or the desired function was initiated.
  - Web browser used
  DGK collects and processes your IP address during your visit to our website.
  
  We use session cookies on our website to make it easier for you to use our websites. Cookies are small text files which are stored on your hard drive for the duration of your visit to our website and are deleted when you close your browser, depending on your browser settings. The storage of cookies can be switched off or deactivated in the settings of your browser. Session cookies are automatically deleted when you close your browser. Persistent cookies outlast the closing of the browser.
4. Purpose of collection and processing
  We use the data mentioned in item 3 for the purpose of operation, further development and, if necessary, interference suppression of the website.

1. Legal basis for the processing of personal data
  We use this log data without allocation to your person or other profiling for statistical evaluations for the purpose of operation, security, and optimization of our website, but also for anonymous recording of the number of visitors to our website (traffic) and the extent and type of use of our website and services.This is a legitimate interest in accordance with Art. 6, Subsection 1, sentence 1 f) Data Protection Regulation, DSGVO.
2. Transmission of your personal information (“recipient”)
  No personal data are transmitted if you visit our website anonymously.

Duration of storage
The aforementioned data including the IP address are stored for the duration of the communication process in order to enable the use of our website.In addition, the IP address is stored for a brief period to guarantee IT security, in particular to protect our IT systems from misuse and to defend them against attacks.
Your data protection rights
You have a right to information about the personal data stored about you, about the purposes of the processing, about possible transmissions to other parties and about the duration of the storage.You may also receive extracts or copies to exercise your right to information. If data are inaccurate or no longer necessary for the purposes for which it was collected, you may request the rectification, deletion, or limitation of the processing. If provided for in the processing procedures, you can also view and, if necessary, correct your data yourself.

Should your particular personal situation give rise to reasons against the processing of your personal data, you may revoke processing if the processing is based on a legitimate interest. In such a case, we will only process your data if there are special compelling interests.

If you have any questions about your rights and the exertion of your rights, please contact our Data Protection Officer.
Complaints about the processing of your personal data
If you have any concerns or questions about the processing of data and information, please contact DGK’s office at info@dgk.org. You can also contact the company’s Data Protection Officer or the supervisory authority for data protection using the contact details below:Data Protection Officer:

E-mail: datenschutz@dgk.org

Address of the supervisory authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
P. O. Box 20 04 44
40102 Düsseldorf, Germany

Tel: +49 211/38424-0
Fax: +49 211/38424-10
E-mail: poststelle@ldi.nrw.de
Automatic decision making
We currently do not use automatic decision making or profiling.

II. Data protection information for members according to Art. 13, Data Protection Regulation, DSGVO

This data protection information informs you about the processing of your personal data at DGK. In accordance with Art. 4, no. 1, Data Protection Regulation, DSGVO, your personal data includes all information that relates or can be related to your person, in particular by assigning it to an identifier such as a name or other information with which your person can be identified.

1. Responsibility for collecting and processing of personal data:
  The responsible body for collecting, processing and use of your personal data is DGK.Your membership data will be stored and processed in the address administration. The technical installation is designed in such a way that only a narrow circle of specially authorized persons is entitled to access the data and any other access or other knowledge of the data is excluded in accordance with the state-of-the-art.
  
  Deutsche Gesellschaft für Kardiologie – Herz- und Kreislaufforschung e.V.
  Grafenberger Allee 100
  40237 Düsseldorf, Germany
  
  Tel: + 49 211 600692-0
  E-mail: info@dgk.org
2. Contact details of the Data Protection Officer
  If you have any questions about data protection or data security, you can reach our Data Protection Officer at the following contact details:E-mail: datenschutz@dgk.org
3. Personal Information and Personal Data
  During your membership, DGK collects and processes information (both on paper and in digital form).This data may include:
  - Name incl. title
  - Address: private/business
  - Date of birth
  - Bank details
  - Vocational training: status
  - Status query: regarding retirement, parental leave
  - Contact details: e-mail, phone no.
  - Professional activities: e.g. membership of DGK committees or interest groups
  - Subscriptions to journals

1. Purpose of collection and processing
  DGK collects, processes and uses your personal data exclusively for the administration of your membership and for business purposes in connection with your role and function as a member of the Society. These include:
  - Establishment, implementation, and termination of membership;
  - Exertion and fulfilment of the rights and obligations of the members resulting from the statutes of the DGK;
  - Congress participation;
  - Protection of processing methods and data against falsification and unauthorized use;
  - Issuing a membership card;
  - Magazine subscriptions.
  Your data will only be processed for other purposes than those mentioned, insofar as such processing is permissible in accordance with Art. 6, Subsection 4, Data Protection Regulation, DSGVO, and is compatible with the original purposes of your membership. We will inform you of such further processing of your data.
2. Legal basis for the processing of personal data
  The legal basis for the processing of your personal data for purposes of membership is Art. 6, Subsection 1b, Data Protection Regulation, DSGVO.Data is only collected and processed to the extent required by law or required for your membership. Insofar as further data may not be directly required for the implementation of the membership relationship, the processing is based on a legitimate interest of the company in accordance with Art. 6, Subsection 1, letter f, Data Protection Regulation, DSGVO.
  
  A legitimate interest may arise, for example, from internal organizational and administrative purposes, for the protection of the company’s facilities, installations and assets, as well as its data processing equipment and data. Your data may be processed here, unless the protection of your interests, fundamental rights and freedoms prevails.
  
  In individual cases, we can also obtain your consent to the processing or transfer of your data. In these cases, your consent is voluntary and can be revoked by you at any time in the future, unless otherwise agreed.
3. Transmission of your personal information (“recipient”)
  Your personal data will only be transmitted or disclosed to external bodies to the extent necessary for the fulfilment of the membership contract concluded with you. These are publishers for subscription administration (Springer, Thieme Verlag), pco for congress participation (m:con, Mannheim:Congress GmbH), IT service provider for maintenance of the company’s systems (trinidat, amexus, capa), interested third parties when submitting abstracts and symposia, for issuing your membership card either ESC or Manhillen Drucktechnik (for members of Section 1), tax and social insurance authorities, banks for processing membership fee payments, tax consultants (PwC Germany), auditors (Dornbach GmbH)), shipping service providers (Deutsche Post), and file/data carrier disposal (arlogis company).

Duration of storage
Your personal data will only be stored as long as knowledge of the data are required for the purpose of membership or as long as legal or contractual retention regulations exist.Different legal retention periods result from tax, labour and social security regulations and are sufficient for tax-relevant documents and receipts for up to ten years after termination of your membership.
Your data protection rights
You have a right to information about the personal data stored about you, about the purposes of the processing, about possible transmissions to other parties and about the duration of the storage.You may also receive extracts or copies to exercise your right to information. If data are inaccurate or no longer necessary for the purposes for which it was collected, you may request the rectification, deletion or limitation of the processing. If provided for in the processing procedures, you can also view and, if necessary, correct your data yourself.

Should your particular personal situation give rise to reasons against the processing of your personal data, you may revoke processing if the processing is based on a legitimate interest. In such a case we will only process your data if there are special compelling interests.If you have any questions about your rights and the exertion of your rights, please contact our Data Protection Officer.
Complaints about the processing of your personal data
If you have any concerns or questions about the processing of data and information, please contact the DGK office at info@dgk.org. You can also contact the company’s Data Protection Officer or the supervisory authority for data protection using the contact details below:Data Protection Officer:

E-mail: datenschutz@dgk.org

Address of the supervisory authority:Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
P. O. Box 20 04 44
40102 Düsseldorf, Germany

Tel: +49 211/38424-0
Fax: +49 211/38424-10
E-mail: poststelle@ldi.nrw.de

III. Data protection information for applicants in accordance with Art. 13, Data Protection Regulation, DSGVO

This data protection information informs you about the processing of your personal data at the German Society for Cardiology – Cardiovascular Research e.V. (DGK). In accordance with Art. 4, item no. 1, Data Protection Regulation, DSGVO, your personal data includes all information that relates or can be related to your person, in particular by means of assignment to an identification such as a name or to an organization or personnel number with which you can be identified.

1. Responsibility for collecting and processing of personal data
  The responsible body for collecting, processing and use of your personal data is DGK.Deutsche Gesellschaft für Kardiologie – Herz- und Kreislaufforschung e.V.
  Grafenberger Allee 100
  40237 Düsseldorf, Germany
  
  Tel: + 49 211 600692-0
  E-mail: info@dgk.org
2. Contact details of the Data Protection Officer
  If you have any questions about data protection or data security, you can reach our Data Protection Officer at the following contact details:E-mail: datenschutz@dgk.org
3. Personal Information and Personal Data
  During your application process, DGK collects and processes information (both on paper and in digital format) that the applicant provides to DGK as part of the application process.These data may include:
  - Name
  - Address
  - Date of birth
  - Place of birth
  - Religion
  - Marital status
  - Children
  - Desired salary, previous salary
  - Information on wage garnishments
  - Bank details
  - Information on education and vocational training, further education, training and qualifications
  - Appraisals
  - Potential data and target agreements and information on work performance
  Information on the state of health or your disability status and other health data may also be included, insofar as this has been provided as part of the application process.
4. Purpose of collection and processing
  We collect and process personal data from applicants for the purpose of handling the application process. This includes:
  - Examination of the application documents
  - Conducting job interviews
  - Conclusion of an employment contract
  Processing can also be done digitally. This is always the case when an applicant sends application documents digitally, e.g. by e-mail.
5. Legal basis for the processing of personal data
  The legal basis for the processing of your personal data for purposes of the application procedure is Section 26, Subsection 1, German Federal Data Protection Act, BDSG, new version.Data is collected and processed only to the extent required by law or required for the application procedure.

1. Transmission of your personal information (“recipient”)
  Your personal data may be transferred to shipping provider (Dt. Post) and file/data carrier disposal (Company: arlogis).

Duration of storage
Your personal data will only be stored as long as the knowledge of the data are necessary for the purposes of the application procedure or legal or contractual retention regulations exist.If an employment contract is concluded, your data will be stored and processed to the extent necessary for an employment relationship (up to ten years after termination of the employment relationship).

If no employment contract is concluded with the applicant, the application documents will be automatically deleted four months after notification of the rejection decision, unless a deletion precludes other legitimate interests, such as a burden of proof in proceedings under the General Equal Treatment Act (AGG).
Your data protection rights
You have a right to information about the personal data stored about you, about the purposes of the processing, about possible transmissions to other parties and about the duration of the storage.You may also receive extracts or copies to exercise your right to information. If data are inaccurate or no longer necessary for the purposes for which it was collected, you may request the rectification, deletion or limitation of the processing. If provided for in the processing procedures, you can also view and, if necessary, correct your data yourself.Should your particular personal situation give rise to reasons against the processing of your personal data, you may revoke processing if the processing is based on a legitimate interest. In such a case we will only process your data if there are special compelling interests.

If you have any questions about your rights and the exercise of your rights, please contact the Human Resources Department or the company’s Data Protection Officer.
Complaints about the processing of your personal data
If you have any concerns or questions about the processing of your personal data and information, you are able to contact your Human Resources department. You can also contact the company’s Data Protection Officer or the supervisory authority for data protection using the contact details below:Data Protection Officer:
E-mail: datenschutz@dgk.org

Address of the supervisory authority:Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
P. O. Box 20 04 44
40102 Düsseldorf, Germany

Tel: +49 211/38424-0
Fax: +49 211/38424-10
E-mail: poststelle@ldi.nrw.de

IV. Data protection information for employees in accordance with Art. 13, Data Protection Regulation, DSGVO

This data protection information informs you about the processing of your personal data at the German Society for Cardiology – Cardiovascular Research e.V. (DGK). In accordance with Art. 4, no. 1, Data Protection Regulation, DSGVO, your personal data include all information that relates or can be related to your person, in particular by means of assignment to an identification such as a name or to an organization or personnel number with which you can be identified.

Responsibility for collecting and processing of personal data
The responsible body for collecting, processing and use of your personal data is DGK.The technical installation is designed in such a way that only a narrow circle of specially authorized persons is entitled to access the data and any other access or other knowledge of the data is excluded in accordance with the state-of-the-art.

Deutsche Gesellschaft für Kardiologie – Herz- und Kreislaufforschung e.V.
Grafenberger Allee 100
40237 Düsseldorf, Germany

Tel: +49 211 600692-0
E-mail: info@dgk.org
Contact details of the Data Protection Officer
If you have any questions about data protection or data security, you can reach our Data Protection Officer at the following contact details:E-mail: datenschutz@dgk.org
Personal Information and Personal Data
During your employment, DGK collects and processes information (both on paper and in digital form).This data may include:
- Name
- Address
- Date of birth
- Place of birth
- Religion
- Marital status
- Children
- Wage data
- Information on wage garnishments
- Bank details
- Information on education and vocational training, further education, training and qualifications
- Appraisals
- Potential data and target agreements and information on work performance
- Working hours, absences, holidays, reasons for absences, travels and travel times
Information on health and corporate integration management, disability status, and other health data may also be included, insofar as this may arise in the employment relationship. Furthermore, information about your company’s property used, organizational data and administrative information about your company’s position and workplace, as well as log data about the operation and use of data processing systems and data processing methods are collected and processed.
Purpose of collection and processing
DGK collects, processes and uses your personal data exclusively for employment purposes and for business purposes in connection with your role and function in our company. These include:
- Establishment, implementation and termination of employment relationships;
- Exertion and fulfilment of the rights and obligations of employee representation resulting from a law, a collective agreement or a works agreement;
- Detection of possible offences committed by employees in employment;
- Performance determination and performance management;
- Remuneration and payroll accounting;
- Personnel administration, personnel planning and personnel development and training;
- Compliance with legal requirements, e.g. in accordance with employment law, tax law and social security law;
- Protection of processing methods and data against falsification and unauthorized use;
- Protection of the company and its assets against theft and other damage.
Your data will only be processed for other purposes than those mentioned insofar as such processing is permissible in accordance with Art. 6, Subsection 4, Data Protection Regulation, DSGVO and is compatible with the original purposes of the employment relationship. We will inform you of such further processing of your data.
Legal basis for the processing of personal data
The legal basis for processing your personal data for purposes of employment is Section 26 of the Data Protection Adaptation and Implementation Act (DSAnpUG-EU).Data is only collected and processed to the extent required by law or required for your employment. Insofar as further data may not be directly required for the implementation of the employment relationship, the processing is based on a legitimate interest of the company in accordance with Art. 6, Subsection 1, letter f, Data Protection Regulation, DSGVO.

A legitimate interest may arise, for example, from internal organizational and administrative purposes, for the protection of the company’s facilities, installations and assets, as well as its data processing equipment and data. Your data may be processed here, unless the protection of your interests, fundamental rights and freedoms prevails.

In individual cases, we can also obtain your consent to the processing or transfer of your data. Your consent is voluntary in these cases and can be revoked by you at any time in the future, unless otherwise agreed.
Transmission of your personal information (“recipient”)
Your personal data will only be transmitted or disclosed to external bodies to the extent required by law or to fulfil the employment contract concluded with you (e.g. to tax and social security authorities, banks for payment of remuneration (Commerzbank), tax consultants (PwC Germany), auditors (Dornbach GmbH)), shipping service providers (Deutsche Post), as well as file/data carrier disposal (Company arlogis) or on the part of the DGK or an external party a legitimate interest in the above sense exists and the transmission is permissible according to the data protection regulations.DGK may also disclose your personal data and information to representatives and contractors who provide a service for us, including insurers and consultants, for legitimate purposes, insofar as permission has been granted in individual cases in accordance with data protection regulations. Should your consent or separate information be required, we will obtain your consent in advance or inform you in a timely manner in advance. Your personal data may also be transferred to PwC Germany for data processing purposes, also for the execution of wage and salary accounting. We will comply with the data protection regulations.
Duration of storage
Your personal data will only be stored as long as knowledge of the data are required for the purposes of the employment relationship or the purposes for which they were collected, or as long as legal or contractual retention regulations exist.Different legal retention periods result from tax, labour and social security regulations and range up to ten years for tax-relevant documents and receipts. After leaving our company, we will keep your personnel file for a period of ten years and destroy it subsequently.
Your data protection rights
You have a right to information about the personal data stored about you, about the purposes of the processing, about possible transmissions to other parties and about the duration of the storage.You may also receive extracts or copies to exercise your right to information. If data are inaccurate or no longer necessary for the purposes for which it was collected, you may request the rectification, deletion or limitation of the processing. If provided for in the processing procedures, you can also view and, if necessary, correct your data yourself.Should your particular personal situation give rise to reasons against the processing of your personal data, you may revoke processing if the processing is based on a legitimate interest. In such a case we will only process your data if there are special compelling interests.

If you have any questions about your rights and the exercise of your rights, please contact the Human Resources Department or the company’s Data Protection Officer.
Complaints about the processing of your personal data
If you have any concerns or questions about the processing of your personal data and information, you are able to contact your Human Resources department. You can also contact the company’s Data Protection Officer or the supervisory authority for data protection using the contact details below:Data Protection Officer:
E-mail: datenschutz@dgk.org

Address of the supervisory authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
P. O. Box 20 04 44
40102 Düsseldorf, Germany
Tel: +49 211/38424-0
Fax: +49 211/38424-10
E-mail: poststelle@ldi.nrw.de

V. Data protection information for participants of academy events

This data protection information informs you about the processing of your personal data at DGK for the purpose of participation in events of the DGK Academy. In accordance with Art. 4, item no. 1 Data Protection Regulation, DSGVO, your personal data includes all information that relates or can be related to your person, in particular by assigning it to an identifier such as a name or other information with which you can be identified.

1. Responsibility for collecting and processing of personal data
  The responsible body for collecting, processing and use of your personal data is DGK.Deutsche Gesellschaft für Kardiologie – Herz- und Kreislaufforschung e.V.
  Grafenberger Allee 100
  40237 Düsseldorf, Germany
  
  Tel: +49 211 600692-0
  E-mail: info@dgk.org
2. Contact details of the Data Protection Officer
  If you have any questions about data protection or data security, you can reach our Data Protection Officer at the following contact details:E-mail: datenschutz@dgk.org
3. Personal Information and Personal Data
  Due to your participation in an Academy event, DGK collects and processes information about you.This data may include:
  - Name incl. title
  - Address: private/business
  - (requested) billing address
  - Date of birth
  - Vocational training: Status
  - Contact details: e-mail, phone no., fax no.

1. Purpose of collection and processing
  DGK collects, processes and uses your personal data exclusively for the purposes of participation in the courses you have requested. These include:
  - Registration for course participation
  - Invoice
  - Course participation (incl. participant management on site)
  - Elaborating the certificate of participation
  - Waiting lists and lists of interested parties (only upon your express request)
  Your data will not be processed for other purposes than those mentioned.
2. Legal basis for the processing of personal data
  The legal basis for the processing of your personal data for purposes of membership is Art. 6, subsection 1b, Data Protection Regulation, DSGVO.Data is only collected and processed to the extent required by law or required for your participation in the courses. Insofar as further data may not be directly required for the course participation, the processing is based on a justified interest of the company in accordance with Art. 6, Subsection 1, letter f, Data Protection Regulation, DSGVO.
3. Transmission of your personal information (“recipient”)
  Your personal data will only be transmitted or disclosed to external parties insofar as this is necessary for the fulfilment of the contract concluded with you for participation in the event. These are persons who carry out the participant handling on site, if necessary the state medical associations for the recognition of your CME points, shipping service providers (Deutsche Post), IT service providers for the maintenance of our systems (capa, amexus), as well as file/data carrier disposal (Company arlogis).

Duration of storage
Your personal data will only be stored as long as knowledge of the data are required for the purpose of participation in the event or legal or contractual retention regulations exist.Different legal retention periods result from tax regulations and are sufficient for documents and receipts relevant to tax law for up to ten years after participation in the event.
Your data protection rights
You have a right to information about the personal data stored about you, about the purposes of the processing, about possible transmissions to other parties and about the duration of the storage.You may also receive extracts or copies to exercise your right to information. If data are inaccurate or no longer necessary for the purposes for which it was collected, you may request the rectification, deletion or limitation of the processing. If provided for in the processing procedures, you can also view and, if necessary, correct your data yourself.Should your particular personal situation give rise to reasons against the processing of your personal data, you may revoke processing if the processing is based on a legitimate interest. In such a case we will only process your data if there are special compelling interests.

If you have any questions about your rights and the exercise of your rights, please contact our Data Protection Officer.
Complaints about the processing of your personal data
If you have any concerns or questions about the processing of data and information, please contact the DGK office at info@dgk.org. You can also contact the company’s Data Protection Officer or the supervisory authority for data protection using the contact details below:Data Protection Officer:

E-mail: datenschutz@dgk.org

Address of the supervisory authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
P. O. Box 20 04 44
40102 Düsseldorf, Germany

Tel: +49 211/38424-0
Fax: +49 211/38424-10
E-mail: poststelle@ldi.nrw.de

VI. Data protection information in accordance with Art. 13, Data Protection Regulation, DSGVO, for applicants in certification procedures and recognition procedures within the framework of additional qualifications

This data protection information informs you about the processing of your personal data for the purpose of participating in a certification procedure or an additional qualification of DGK. In accordance with Art. 4, no. 1, Data Protection Regulation, DSGVO, your personal data includes all information that relates or can be related to your person, in particular by assigning it to an identifier such as a name or other information with which your person can be identified.

1. Responsibility for collecting and processing of personal data
  The responsible body for collecting, processing and use of your personal data is DGK.Deutsche Gesellschaft für Kardiologie – Herz- und Kreislaufforschung e.V.
  Grafenberger Allee 100
  40237 Düsseldorf, Germany
  
  Tel: +49 211 600692-0
  E-mail: info@dgk.org
2. Contact details of the Data Protection Officer
  If you have any questions about data protection or data security, you can reach our Data Protection Officer at the following contact details:E-mail: datenschutz@dgk.org
3. Personal Information and Personal Data
  Due to your participation in a certification procedure or an additional qualification, DGK collects and processes information about you which is requested in the application for the respective program:This data may include:
  - Name incl. title of contact personAddress: Private / Business
  - (requested) billing address
  - Date of birth
  - Place of birth
  - Information on vocational training and career
  - Contact details: E-mail, phone number, fax number
  - Member status at DGK
  - Proof of professional qualifications (e.g. medical license, medical specialist certificate, qualification in radiation protection, etc.)

1. Purpose of collection and processingDGK collects, processes and uses your personal data exclusively for the purposes of participation in the certification procedures or additional training you require. These include:
  - Application for admission to the respective program
  - Accompaniment within the framework of the evidence
  - Invoice
  - Elaborating certificates
  Your data will not be processed for other purposes than those mentioned.
2. Legal basis for the processing of personal data
  The legal basis for the processing of your personal data for purposes of membership is Art. 6, Subsection 1b, Data Protection Regulation, DSGVO.Data is only collected and processed to the extent required by law or required for your participation in the desired programs. Insofar as further data may not be directly required for the course participation, the processing is based on a justified interest of the company in accordance with Art. 6, Subsection 1, letter f Data Protection Regulation, DSGVO.
3. Transmission of your personal information (“recipient”)
  Your personal data will be made available to the responsible person in charge within the DGK, as well as to experts and, if applicable, the responsible committee representatives. Your data will only be transmitted or disclosed to external parties insofar as this is necessary for the fulfilment of the contract concluded with you for the respective program participation. Such entities are those that prepare the checklists for the processing of applications in certification procedures (Fileteam), IT service providers for the maintenance of the company’s systems (trinidat, amexus, capa), shipping service providers (Deutsche Post), and file/data carrier disposal (Company arlogis).

Duration of storage
Your personal data will only be stored as long as knowledge of the data are required for the fulfilment of the contract or as long as legal or contractual retention regulations exist.Different legal retention periods result from tax regulations and are sufficient for documents and receipts relevant to tax law for up to ten years after completion of the respective program.
Your data protection rights
You have a right to information about the personal data stored about you, about the purposes of the processing, about possible transmissions to other parties and about the duration of the storage.You may also receive extracts or copies to exercise your right to information. If data are inaccurate or no longer necessary for the purposes for which it was collected, you may request the rectification, deletion or limitation of the processing. If provided for in the processing procedures, you can also view and, if necessary, correct your data yourself.Should your particular personal situation give rise to reasons against the processing of your personal data, you may revoke processing if the processing is based on a legitimate interest. In such a case we will only process your data if there are special compelling interests.

If you have any questions about your rights and the exercise of your rights, please contact our Data Protection Officer.
Complaints about the processing of your personal data
If you have any concerns or questions about the processing of data and information, please contact the DGK office at info@dgk.org. You can also contact the company’s Data Protection Officer or the supervisory authority for data protection using the contact details below:Data Protection Officer:

E-mail: datenschutz@dgk.org

Address of the supervisory authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
P. O. Box 20 04 44
40102 Düsseldorf, Germany

Tel: +49 211/38424-0
Fax: +49 211/38424-10
E-mail: poststelle@ldi.nrw.de

VII. Data protection information in accordance with Art. 13, Data Protection Regulation, DSGVO, for participants in events of the scientific congress of the DGK, who are not members of the Society

This data protection information informs you about the processing of your personal data at the German Society for Cardiology – Cardiovascular Research e.V. (DGK). In accordance with Art. 4, no. 1, Data Protection Regulation, DSGVO, your personal data include all information that relates or can be related to your person, in particular by means of assignment to an identification such as a name or to an organization or personnel number with which your person can be identified.

1. Responsibility for collecting and processing of personal data:
  The responsible body for collecting, processing and use of your personal data is DGK.The technical installation is designed in such a way that only a narrow circle of specially authorized persons is entitled to access the data and any other access or other knowledge of the data is excluded in accordance with the state-of-the-art.
  
  Deutsche Gesellschaft für Kardiologie – Herz- und Kreislaufforschung e.V.
  Grafenberger Allee 100
  40237 Düsseldorf, Germany
  
  Tel: + 49 211 600692-0
  E-mail: info@dgk.org
2. Contact details of the Data Protection Officer
  If you have any questions about data protection or data security, you can reach our Data Protection Officer at the following contact details:E-mail: datenschutz@dgk.org
3. Personal Information and Personal Data
  For your participation in the scientific congress of DGK (abstract submitters, symposium visitors, participants in meetings of the Society or as a speaker), DGK collects and processes personal data from you.This data may include:
  - Name
  - Gender
  - Address (institute or company address)
  - Email address
  - Telephone number
  - Title of the presentation, if applicable

1. Purpose of collection and processing
  DGK collects, processes and uses your personal data exclusively for the purpose of your participation in the scientific congress and in connection with your role and function in our company. These include:
  - Participation in meetings
  - Submission and evaluation of an abstract
  - Participation in industry-funded scientific symposia
  - Carrying out (pre-) registration for congress participation
  - Pre-registration, announcements of local seats, name badges of chairpersons/panel participants
  - Announcements in the program, if applicable
  - Mentions in the conference app, if applicable
  - Mention in the online program, if applicable

1. Legal basis for the processing of personal data
  The legal basis for the processing of your personal data for the purposes mentioned is Art. 6, Subsection 1a, Data Protection Regulation, DSGVO.Data is only collected and processed to the extent required by law or required for participation in the scientific congress.
2. Transmission of your personal information (“recipient”)
  Your personal data will only be transmitted or disclosed to external parties to the extent required by legal norm or required for the desired participation in the congress, e.g. to other congress participants (to abstract submitters or symposium participants, if applicable), IT service providers (maintenance of DGK systems), congress organization service providers (m:con), print product manufacturers, dispatch service providers, as well as file/data carrier disposal (company arlogis) or if, on part of DGK or an external party, there is a legitimate interest in the above sense and the transmission is permissible in accordance with the data protection regulations.

1. Duration of storage
  Your personal data will only be stored as long as knowledge of the data is necessary for the purpose of the congress participation or legal or contractual retention regulations exist.

Your data protection rights
You have a right to information about the personal data stored about you, about the purposes of the processing, about possible transmissions to other parties and about the duration of the storage.You may also receive extracts or copies to exercise your right to information. If data are inaccurate or no longer necessary for the purposes for which it was collected, you may request the rectification, deletion or limitation of the processing. If provided for in the processing procedures, you can also view and, if necessary, correct your data yourself.If your particular personal situation should give rise to reasons against processing your personal data, you can revoke processing with effect for the future. You can send your revocation by mail to datenschutz@dgk.org.In such a case, we will only process your data if there are special compelling interests.If you have any questions about your rights and the exercise of your rights, please contact our office or our Data Protection Officer.
Complaints about the processing of your personal data
If you have any concerns or questions about the processing of your personal data and information, you can contact your Human Resources department. You can also contact the company’s Data Protection Officer or the supervisory authority for data protection using the contact details below:Data Protection Officer:

E-mail: datenschutz@dgk.org

Address of the supervisory authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
P. O. Box 20 04 44
40102 Düsseldorf, Germany

Tel: +49 211/38424-0
Fax: +49 211/38424-10
E-mail: poststelle@ldi.nrw.de

DGK’s Privacy policy